Location: US-IN-Whiting

Job Number: 19201448

Document Control Specialist

CTG has an immediate need for a Document Control Specialists for an ongoing position with our Information Management Team in Whiting, Indiana.

Location: Whiting, IN

Duration: Ongoing (No C2C)

Work Hours: 7am – 4pm


The Document Control Specialist is responsible for the management of Engineering documents, drawings and facilitating the management of departmental documents. The Document Control Specialist focuses primarily on the engineering and departmental documentation, ensuring it is attributed accurately and loaded into the applicable location in the EDMS, Documentum.

Duties Include:

  • Work closely with engineers and departmental document owners and/or their delegates to control client information

  • Ability to accurately audit, update and retrieve documents from Documentum

  • Create virtual links to documents located in Documentum so they can be made easily accessible through other sources

  • Responsible to follow Information Management Services practices, procedures and guides, including but not limited to attributing, numbering and naming conventions for documents

  • Provide advanced Microsoft Word and Excel formatting assistance to Documentum users

  • Assists with the handling of records and documentation, including the preparation of internal and/or external distribution, on/off site archiving, indexing, cross referencing and destruction

  • Use of high volume scanners to convert paper documents into an electronic format

  • Able to identify differences between document types and accurately assign appropriate retention codes based on these types

  • Ability to learn and retain knowledge of Information Management standards and provide detailed training (one-on-one and/or group) on File Plans, document types, attributing, records retention and Documentum usage

  • Provide excellent internal and external customer service through written communication, phone assistance and/or in person

  • Flexibility and cooperation regarding the filling-in for coworkers and assistance with heavy workloads

  • Where required, attend or facilitate meetings; including scheduling in Microsoft Outlook


  • Associates degree preferred in IT related field, Engineering, Business, or Medical

  • 2 years minimal experience in Information Management (Document Control) required

  • 2 years minimal experience working with engineering document control preferred

  • Knowledge of engineering documentation including ability to identify unit, equipment and understand drawing disciplines

  • 2 years minimal experience in Advanced usage of the following MS products Excel, Word, PowerPoint and Outlook required

  • Experience with MS Access and SQL (Structured Query Language) preferred

  • Experience working within an EDMS similar to Documentum and/or Citadon preferred

  • Understanding of VBA (or similar programming language) preferred

  • Capable of viewing, creating, editing, and printing electronic file formats including DOC, XLS, PPT, DWG, DGN, PDF, JPG and TIF

  • Understanding of MS products Access, Visio and SharePoint

  • Advanced knowledge of Adobe Acrobat Professional

  • Familiarity with database configuration and schemas

  • Strong Knowledge of scanners and scanner software (Canon or OCE)

  • Reliable performance and attendance

  • Creative thinker: ability to look for ways to do things better, faster, and more efficiently

  • Ability to understand project requirements and communicate openly and clearly with all members of the team

  • Ability to cope with stressful situations and multitask as situations arise

  • Follows Company Policies, Procedures and Regulatory Requirements without Deviation

  • Able to handle the movement of papers, packages, boxes and/or books weighing up to 30 lb


To be considered, please immediately apply to this requisition using the link provided or go to the CTG Careers page at www.ctg.com/content/careers (click on North America tab) and apply to 19201448. For additional information please contact Shari Wirth and shari.wirth@ctg.com or call 541-260-4087. Kindly forward to any other interested parties—thank you!


CTG (NASDAQ: CTG) provides industry-specific IT services and solutions that address the business needs and challenges of clients in high-growth industries in North America and Western Europe. CTG also provides strategic staffing services for major technology companies and large corporations. Backed by more than 50 years of experience and proprietary methodologies, CTG has a proven track record of reliably delivering high-value, industry-specific staffing services and solutions to its clients. CTG has operations in North America, Western Europe, and India.

CTG's greatest asset is its people, and as such, we are committed to providing employees programs and processes to support their performance, hone their skills, and advance in their careers. This commitment is reflected by CTG being named a Best Places to Work in Healthcare company by Modern Healthcare (2013-2016) in North America, and a Best Workplace in the United Kingdom (2013), Belgium (since 2007), and Luxembourg (since 2011).

CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.

CTG is an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.

Job: Document / Print Management