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With over 45 years of experience, CTG excels at providing exceptional career opportunities for IT professionals in higher-growth industries.

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CTG Contract Specialist (Medical Affairs) - PART TIME in Whippany, New Jersey

Title: Contract Specialist (Medical Affairs) - PART TIME

Location: US-NJ-Whippany

Job Number: 19206904

CTG Inc. has been a highly respected provider of contract personnel throughout the United States for more than fifty years. Currently, our valued client in Whippany, NJ has an opening for a Contract Specialist to support their Latin America Medical Affairs Team. This position is a part time 24 hours a week contract funded through end of year, extendable.

Position Overview:

Individual will be supporting Latin America Medical Affairs with all contract and payment related tasks associated with external meetings.

Duties and Responsibilities:

  • Collaborate with HealthCare Providers, Agencies, Medical Affairs Regional Medical Advisors, Law & Patents, and Accounts Payable

  • Follow standardized process with existing templates for advisory board meeting with HCPs

  • Responsible for processing contract request and ensuring compliance by obtaining compliance approvals from the client’s Country Compliance Officers for honorariums, accommodations, airfares, transportations, meals, etc.

  • Researching the Crystal Data Warehouse to obtain HCP/HCO Group ID numbers and Consent Dates, contact Country Data Stewards to initiate consent/handover dates if needed, before processing agreement requests with the Law and Patents Department;

  • Process payments for HCP’s including obtaining the required tax documentation and verifying bank information to ensure they are compliant within this highly regulated environment and reported within the specified timelines into the Focus (Sunshine Act) and Crystal Data Warehouse;

  • Manage high level, professional relationships with both external customers and internal business partners by keeping them informed of the status of pending contracts/agreements and HCP/KOL payments;

  • Follow instructions or guidelines based on department’s SOP’s, Ensure compliance with all relevant SOP’s, promote and adhere to the Bayer HealthCare Compliance Program, including but not limited to the Bayer HealthCare Code of Conduct and applicable policies and procedures;

  • Organize, maintain electronic files, update trackers, and facilitate the timely retrieval of information

  • Generate status reports as needed

Education and Qualification Requirements:

  • High School Diploma with at least 3 years relevant experience related to the pharmaceutical/healthcare industry OR, Associates Degree or Business School Diploma with 2 years relevant experience related to the pharmaceutical/healthcare industry

  • Highly developed written and verbal communication skills at all organizational levels

  • Excellent organizational/follow-up, interpersonal & time management skills

  • Must be able to work under pressure and use initiative, troubleshoot and resolve issues

  • Strong knowledge of processing payments and vendor set ups in SAP (or similar payment system)

  • Attention to detail is required with thorough process orientation skills and demonstrated ability to provide timely and accurate feedback

  • The position incumbent is required to conduct him/herself in an appropriate business manner adhering to a high ethical standard

  • Fluent in English

  • Excellent computer skills: Excel, Word, PowerPoint, Outlook, etc.

  • Working knowledge of legal and compliance regulations related to Industry Knowledge of information technology systems


  • Prior experience with pharm industry

  • Fluency in Spanish would be a strong plus


The maximum W2 hourly pay rate is $26.50/hr., based on experience and ability.

If interested, apply below or send your resume to Mary Jane Slaughter at mjslaughter@ctg.com. Please reference job #19206904 in the subject line.


CTG (NASDAQ: CTG) provides industry-specific IT services and solutions that address the business needs and challenges of clients in high-growth industries in North America and Western Europe. CTG also provides strategic staffing services for major technology companies and large corporations. Backed by more than 50 years of experience and proprietary methodologies, CTG has a proven track record of reliably delivering high-value, industry-specific staffing services and solutions to its clients. CTG has operations in North America, Western Europe, and India.

CTG's greatest asset is its people, and as such, we are committed to providing employees programs and processes to support their performance, hone their skills, and advance in their careers. This commitment is reflected by CTG being named a Best Places to Work in Healthcare company by Modern Healthcare (2013-2016) in North America, and a Best Workplace in the United Kingdom (2013), Belgium (since 2007), and Luxembourg (since 2011).

CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.

CTG is an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.

Job: Administrative Assistance & Clerical