Job Information
CTG Administrative Assistant II in Las Vegas, Nevada
CTG is seeking to fill an Administrative Assistant II opening for our client in Las Vegas, NV.
Location: Las Vegas, NV
Duration: 6 months
Primary Responsibilities:
Perform a wide range of administrative duties including compiling reports, correspondence, and more.
May perform routine data processing and/or data verification for routine processes.
Schedule appointments and maintain calendar for manager. Coordinate all travel arrangements.
Receive, screen, and direct incoming calls, visitors, mail, and email. Prepare responses to routine correspondence and inquiries.
Prepare and arrange business presentations, management letters, and other communications, including agendas, meeting minutes.
Prepare disbursements and billings for approval. Maintain financial expense records.
Scope of Responsibilities:
Board Meetings:
Board of Directors Meeting Packet: Scan and file signed minutes in the minute book & on the server.
Bind Board of Directors Meeting Packets for meetings and send hard copies via UPS to clients as needed.
Client Requests:
Document Preparation: Review, edit, and question documents as necessary.
Daily document signing for clients: Prepare documents for signature, review key items, and save in electronic folder for signature.
Document Execution:
Sign as a witness as needed.
Scan, email, send via UPS, and file executed documents.
Filing:
Electronic and paper filing of documents such as bank/analysis statements, correspondence, custody/brokerage licenses, and miscellaneous mail.
Office Administration:
Provide front desk support during board meetings.
Accept UPS and FedEx deliveries.
Process mail forwarding.
Provide notary support as needed (optional).
Mail Processing: Open, distribute, stamp, scan, email, and file mail.
Prepare and maintain conference rooms.
Maintain common areas of the office.
Education and Experience Required:
High School diploma or GED.
2 years of related experience.
Advanced knowledge of Microsoft Office Suite & Adobe.
Familiarity with database management and data entry & accuracy.
A current Nevada notary is optional but preferred.
Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.
CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services for this role.
To Apply:
To be considered, please apply directly to this requisition using the link provided. For additional information, please contact Laura Dominguez at Laura.Dominguez@ctg.com . Kindly forward this to any other interested parties. Thank you!
About CTG
CTG, a Cegeka company, is at the forefront of digital transformation, providing IT and business solutions that accelerate project momentum and deliver desired value. Over nearly 60 years, we have earned a reputation as a faster and more reliable, results-driven partner. Our vision is to be an indispensable partner to our clients and the preferred career destination for digital and technology experts. CTG leverages the expertise of over 9,000 team members in 19 countries to provide innovative solutions. Together, we operate across the Americas, Europe, and India, working in close cooperation with over 3,000 clients in many of today's highest-growth industries. For more information, visit www.ctg.com .
Our culture is a direct result of the people who work at CTG, the values we hold, and the actions we take. In other words, our people define our culture. It's a living, breathing thing that is renewed every day through the ways we engage with each other, our clients, and our communities. Part of our mission is to cultivate a workplace that attracts and develops the best people, reflected by our recognition as a Great Place to Work Certified™ company across many of our global operations.
CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.
CTG is an Equal Opportunity and Affirmative Action Employer. CTG will assure equal opportunity and consideration to all applicants and employees in recruitment, selection, placement, training, benefits, compensation, promotion, transfer, and release of individuals without regard to race, creed, religion, color, national origin, sex, sexual orientation, gender identity and gender expression, age, disability, marital or veteran status, citizenship status, or any other discriminatory factors as required by law. Our Affirmative Action program serves to promote occupational equality and diversity through good faith efforts. CTG is fully committed to promoting employment opportunities for members of protected classes.