CTG ADMINISTRATIVE ASSISTANT in Durham, North Carolina
Title: ADMINISTRATIVE ASSISTANT
Job Number: 17208987
CTG is hiring! Our growing client located in RTP, NC is hiring a seasoned Administrative Assistant to work in a full time job opening that offers excellent full salaried benefited offerings which include the following: 2 weeks of vacation time, 40 hours of sick time, 9 paid holidays, Dental / Vision options and BCBS benefit offerings. If you have experience booking domestic and international travel and have a strong understanding of various time zones, this role might be for you!
Perform administrative support duties, including but not limited to drafting correspondence, making copies, answering and screening executives' phone calls and directing inquiries to the proper party.
Assess supply/equipment needs and help maintain/order accordingly.
Serve as the main point of contact for Executives and other managers when needed.
Coordinate and maintain executive calendars in a high-volume environment.
Manage domestic and international travel arrangements, reservations and expenses.
Schedule and coordinate meetings, arrange conference calls, interviews, appointments, events, and other similar activities.
Pose the ability to understand time zones differences when scheduling meetings / conference calls and completing travel arrangements.
Responsible for coordination of both on and off-site meetings and events ranging in scope in terms of size and complexity. This includes preparation of agendas/materials and coordination of all logistical arrangements (scheduling, securing site, arranging catering, travel arrangements, coordination of required materials/supplies, etc.)
Assist with development and updating of complex and creative PowerPoint presentations, Excel spreadsheets and documents in support of meetings and other department activities
Manage and participate in projects and delivering timely completion of multiple tasks.
Support on-boarding of new executives.
Organize and maintains file system, and files correspondence and other records.
Support Executives visiting from other companies.
Proactively forecast calendar issues and conflicts for the executives and work to provide / suggest solutions
Have the ability to work well on an administrative team while providing support to your executives.
Bachelor's Degree or equivalent experience
Minimum of 5 years of experience providing administrative support at a senior executive level, including executive level experience managing travel arrangements in a high volume for domestic and international travel that may include multiple legs trips, processing expense reports that may include money conversion
Advanced proficiency in current version of MS Word, Excel, PowerPoint, Oracle and Lotus Notes
CTG is the most reliable IT services provider, built on 50 years of meeting our commitments to make technology work for clients and deliver real business value. CTG provides industry-specific IT strategy, services, and solutions that address the business needs and staffing challenges of clients in high-growth industries, including major technology companies, large corporations, and government entities located in North America and Western Europe.
CTG's greatest asset is its people, and as such we are committed to providing employees programs and processes to support their performance, hone their skills, and advance in their careers. This commitment is reflected by CTG being named a Best Places to Work Company by Modern Healthcare (since 2013) in North America, and a Best Places to Work Company in the United Kingdom (2013), Belgium (since 2007), and Luxembourg (since 2011).
CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.
CTG is an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.
Job: Technology & Healthcare IT