CTG CONTRACTOR, GLOBAL MEETING & EVENTS in Cambridge, Massachusetts
Title: CONTRACTOR, GLOBAL MEETING & EVENTS
Job Number: 19205074 CTG is seeking a Contractor, Global Meetings & Events to provide meeting planning support to our client's Meeting Management group within Global Business Operations. This is a 7 month assignment for our client in Cambridge, MA.
In this highly visible and essential role and as a representative of the Global Business Operations team, the candidate will be responsible for providing support on budgeting, planning, and execution along with the reconciliation of expenses for all meeting and events associated with Medical Meetings (Ad Boards, Investigator Meetings, Roundtables) & Congresses. S/he will act as a full-service planner or use third party vendors to meet the business needs under the guidance of the department manager.
The ideal candidate will have strong project management and communication skills and be able to work to priorities with little supervision. S/He must be highly organized, detail oriented, flexible, have the ability to thrive in a fast-paced environment and handle multiple projects with tight deadlines.
The ideal candidate will require the ability to work collaboratively with members of the Commercial and Medical groups and Brand Leads to deliver a high standard of meeting planning excellence to the business stakeholders. In addition to sound and proven technical capabilities, the role requires strong and mature interpersonal skills at all levels, internally and externally, requiring a significant amount of collaboration throughout all levels of the organization. S/he should understand the business, corporate culture and be able to keep up with evolving priorities. S/he will be expected to contribute to broader department programs and company goals. A high level of initiative, self-motivation, flexibility, creativity and collaboration is required to develop, plan and execute successful meetings and events.
This position will report to the Associate Director of Global Meetings & Events
Summary of Key Responsibilities
Define and clarify meeting or congress related needs with the Program Team/Lead and work with them to establish and drive congress/meeting expectations.
In collaboration with the Program Manager, create and manage to an approved budget and ensure compliance with corporate and departmental financial policies.
In collaboration with legal and the program lead, create and maintain legal documents to ensure CDAs or Consulting Agreements are in place with each attendee prior to the start date of an Investigator Meeting/Ad Board.
Manage all meeting/congress requirements including but not limited to; identifying sites for meetings, invitations, registration, air and ground travel, food and beverage requirements, audio visual, amenity selection, budget reconciliation and program evaluations and follow-up.
Organize event logistics including exhibitor contracts, booth set up and teardown, booth staff, collateral, promotional items, lead generation, speaker presentations, and strategic planning.
Build and maintain relationships with internal business partners such as Business Planning & Program Management, Finance, Travel, Legal as well as external vendors to ensure a professional corporate image.
Ability to act independently & be resourceful in approach to problem solving.
Foster a collaborative team environment, delivering high value support to the team.
Ability to effectively manage external vendors & internal stakeholders while establishing collaborative relationships.
3-5 yrs. years biotech/pharmaceutical meetings management experience required.
The following meeting planning event types are a requirement:
Congress planning & onsite execution.
Ad Board planning & onsite execution.
Investigator Meeting planning & onsite execution.
Microsoft Office Suite (Word, Excel, PowerPoint, Project)
Experience/hands on usage of Cvent Event Management software program is required.
Bachelor's Degree desired. CMP preferred.
Candidates interested in this position may apply now or email resumes to firstname.lastname@example.org
CTG (NASDAQ: CTG) provides industry-specific IT services and solutions that address the business needs and challenges of clients in high-growth industries in North America and Western Europe. CTG also provides strategic staffing services for major technology companies and large corporations. Backed by more than 50 years of experience and proprietary methodologies, CTG has a proven track record of reliably delivering high-value, industry-specific staffing services and solutions to its clients. CTG has operations in North America, Western Europe, and India.
CTG's greatest asset is its people, and as such, we are committed to providing employees programs and processes to support their performance, hone their skills, and advance in their careers. This commitment is reflected by CTG being named a Best Places to Work in Healthcare company by Modern Healthcare (2013-2016) in North America, and a Best Workplace in the United Kingdom (2013), Belgium (since 2007), and Luxembourg (since 2011).
CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.
CTG is an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.
Job: Resource & Relationship Management