CTG Executive Assistant in Santa Clara, California

Title: Executive Assistant

Location: US-CA-Santa Clara

Job Number: 17203568

CTG is actively recruiting for an Executive Assistant for a leading global technology client in the Santa Clara, CA area. This is a long term contract position that offers a competitive salary and comprehensive benefits, effective on the first day of employment.

The Executive Assistant keeps the organization running smoothly and effectively in a complex global environment. This position will support C-Level executives that travel extensively on a global basis. The successful candidate for this position will be able to manage complex, multi-time zone scheduling and coordinate off site activities. To excel in this role, the successful candidate will need to be able to manage confidential information.

This individual will be responsible for all administrative needs including but not limited to managing calls, expense reporting, document approval processing, documentation (including memo's, faxes, letters, emails and other communication), general clerical support and general projects which may be assigned.

JOB RESPONSIBILITIES:

  • Provides daily proactive administrative support

  • Primarily responsible for maintaining calendars, coordinating meetings, processing purchase requests, and making travel arrangements

  • Regularly interfaces with internal management and staff to complete tasks

  • Professionally interacts with external and internal parties, at the executive level.

  • Assists with organizing team meetings, including travel planning and accommodations

  • Responds to various inquiries for information according to general guidelines.

  • Prepares grammatically correct correspondence, reports, tables, and analyses

  • Generate and format basic presentations

  • Manages communications as requested, including telephone calls, meeting planning, email messages

  • Schedules meetings/reserve conference rooms

  • Performs online expense reporting

  • Processes and tracks invoices, establish PO's

  • Provides clerical support including filing, faxing, copying, scanning, mailing, and some data entry

  • Oversees organization and maintenance of files including potentially confidential data

  • Ensures supply needs are met, including online purchasing

  • Process transactions and obtain sequential approvals, requiring an understanding and adherence to company policies.

  • Exercises discretion when handling confidential material and information

  • Assists additional team members with administrative duties as needed

  • Completes other duties as requested.

Qualifications:

Skills:

  • Needs minimum of 5 years experience supporting C-Level executives

  • Ability to work a flexible schedule when needed

  • MS office 2007 knowledge (MS 2010 is a plus)- Word/PowerPoint/Excel

  • International Travel/Scheduling experience

  • Global Company/Corporate Background

  • Strong ability to be proactive, network and team with others

CTG is the most reliable IT services provider, built on 50 years of meeting our commitments to make technology work for clients and deliver real business value. CTG provides industry-specific IT strategy, services, and solutions that address the business needs and staffing challenges of clients in high-growth industries, including major technology companies, large corporations, and government entities located in North America and Western Europe.

CTG's greatest asset is its people, and as such we are committed to providing employees programs and processes to support their performance, hone their skills, and advance in their careers. This commitment is reflected by CTG being named a Best Places to Work Company by Modern Healthcare (since 2013) in North America, and a Best Places to Work Company in the United Kingdom (2013), Belgium (since 2007), and Luxembourg (since 2011).

CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.

CTG is an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.

Job: Technology & Healthcare IT