CTG Administrative Project Assistant in Durham, North Carolina

Title: Administrative Project Assistant

Location: US-NC-Durham

Job Number: 17204853

Come join us and grow your career with CTG! CTG has a new opportunity available with a global pharmaceutical and sciences client! Apply with CTG for this exciting opportunity!

Project Duration: Consulting Position, 6 months with possible extension

Project Location: Raleigh, NC

Job Title: Administrative Project Assistant


The Quality team of the Breeding & Trait Development is working on a specific project with the goal to harmonize and structure its document management system (QMS) with a focus on procedures and database. The Quality team is working with 20 breeding experts across countries. Part of that team is an Administrative Project Assistant with the main goals to track and evaluate the project progress, provide the administrative support (SharePoint site, MS. Word and Excel editing/formation, Documentation

database), communicate and collaborate with the project stakeholders. The job reports directly to the project-lead.

Essential Job Functions:

• Track the project progress

-Verify on the project master file the information such as: accountability, responsibility, deadlines and delivery of reviewed documents.

-Contact project stakeholders to update their information on the file.

-Develop visual attributes in the Excel Master File to allow better traceability of the documentation being reviewed or move to another status.

• Evaluate project progress

-Track documents being delivered and log their status in the review process.

-Analyze potential gaps and delay.

-Report evaluation information on a weekly basis

• Administration support

-Maintain the project SharePoint up to date

-Consolidate, edit and format multiple documents on Word

-Develop standard template to be used across geographies

-Maintain and develop Excel Master File

• Communication with project stakeholders

-Participate in writing the global monthly newsletter

• Collaboration with project stakeholders

-Act as a service provider to facilitate the work of the experts (template development, file update, etc.).

• Develop and provide and Document/Process database expertise

-Learn the Cara/MyDoc Documentation Management System

-Develop expertise to become an expert user of the system

-Evaluate and develop training material (based on existing training)

-Upload document to the database

Required Qualifications:

• Bachelor’s degree required; Master’s Degree in fields such as: Business Administration, Project Management, executive administrator or assistant, documentation specialists, Quality Management,

Finance or Business preferred

• Minimum 5 years of experience, ideally at least 10 years, in an Agriculture or Science related industry or any large industry where documentation management is important

• MS Office Word and Excel with high knowledge level

• Document database experience

• Good interpersonal relationship, at ease to connect with a large and diverse group of people

• Trustworthy

• Good communicator

Preferred Qualifications:

• Open to travel (less than 1day/month)

• Speak language other than English, such as German, French, Spanish or Portuguese

Additional Information

  • No third party resumes will be accepted

  • Drug testing and/or other employment-related inquires may be conducted

  • All interested individuals MUST be able to work on a W2 Tax basis (no C2C or third party vendors)!

  • Candidates must currently reside in USA or Canada

  • CTG is an Equal Employment Opportunity employer

  • CTG is an E-Verify Company

To be considered for this opportunity, please apply directly through our website by clicking the link below or email your Word version resume and salary requirements to dana.shannon@ctg.com.


CTG is the most reliable IT services provider, built on 50 years of meeting our commitments to make technology work for clients and deliver real business value. CTG provides industry-specific IT strategy, services, and solutions that address the business needs and staffing challenges of clients in high-growth industries, including major technology companies, large corporations, and government entities located in North America and Western Europe.

CTG's greatest asset is its people, and as such we are committed to providing employees programs and processes to support their performance, hone their skills, and advance in their careers. This commitment is reflected by CTG being named a Best Places to Work Company by Modern Healthcare (since 2013) in North America, and a Best Places to Work Company in the United Kingdom (2013), Belgium (since 2007), and Luxembourg (since 2011).

CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.

CTG is an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity. Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran.

Job: Administrative Assistant & Clerical